Out with the Old, In with the New!

Friday September 10, 2010

If you haven't had a chance to look already, we've released our new website to the public! With a fresh new design and simpler navigation features, you should be able to explore all of our great facilities, services, and more easier and faster. Although the design has changed, we are still providing you with all of the great attributes UC Davis has to offer. Take a look at our new website at http://events.ucdavis.edu today!

Being Green While Knowing Your Limits

Tuesday August 24, 2010

The name of the game in event planning is green; however, that might not be the best way to conserve your budget. A lot of event planners are worried about making the green move, seeing that in the short run they will potentially be spending a lot of money. On the other hand, it's important to think about the long run and how you will not only be upholding your company's social responsibility, but helping the environment as well. Positive recognition is something every organization wants to hear and that's not just for services. What a lot of people want to see nowadays is an organization that not only takes care of the services they promise to their customers, but how an organization takes advantage of its position as a leader in the community to help anyway they can. Remember being green doesn't mean you jeopardize your business financially, but what it can mean is that you're doing your part and recognizing your limits. So whether you can add a composting services or keep the thermostat of your facility to an eco-friendly level, you're doing your part, and all anyone can ask is that you do all you can! Plan green, event green, be green!

2010-2011 Speaker Series at UCD

When people hear the name ‘UC Davis’, most likely the first thing they may think of is a university in Northern California located in a unique college town. UC Davis is more than just a place for minds to grow and ideas to form.

Our university is also a great place to hold all types of events. With top-notch facilities and a highly experienced event coordinating staff, UC Davis is more than capable of helping you executive your event. From innovative conferences to youth camps, UC Davis Conference and Event Services will coordinate your event to success.

The Distinguished Speaker Series 2010-2011 is just one of UC Davis’s incredible events and will be held and Robert Mondavi Center. It presents some of the world’s most interesting and influential individuals such as former Secretary of State Madeleine Albright and Professor Henry Louis Gates, Jr., and is a prime example of UC Davis’s potential as a premier event host.

Remember, everything you need is always here. Please contact UC Davis Conference and Event Services and talk with an event coordinator today about getting your event started.
(530) 752-2675
events.ucdavis.edu

Summer Time at UC Davis

Friday July 16, 2010

The sun is out, it's hot, and folks are enjoying the beautiful warm nights in Davis. Where are you thinking about your event this summer? Look no further than UC Davis! With our numerous outdoor facilities and complete list of services, UC Davis is the an excellent choice for your summer event. Choose from Putah Creek Lodge, the Arboretum, Good Life Garden, or many more excellent facilities. Call and event planner today for more information, and remember when your choose UC Davis: everything you need is already here

Happy Fourth of July!!

Friday July 2, 2010

From all of the UC Davis Conference and Event Services staff, we would like to wish everyone out there a Happy 4th of July! As we continue to go through these great summer months, we would encourage all of you out there to choose UC Davis when planning your next big event. With all of our beautiful outdoor venues, you will be able to have a professional planned event in a very relaxed environment. Remember when you choose UC Davis: everything you need is already here!

Have Your Wedding at UC Davis

Friday June 11, 2010

Did you know that you can have your wedding at UC Davis? Well if you didn't know, now you do! UC Davis is not just one of California's premier meeting places for academic event and conferences, but is also a great place for you and your loved one to tie the knot. With a variety of outdoor facilities such as the: Putah Creek Lodge, Shields Grove Gazebo, or Good Life Garden, you can have a beautiful wedding.

To start planning your wedding at UC Davis there are no special requirements. Just as if you were planning a conference or event, call and event planner today and they can get you started on an event that will be one of your prized memories. Remember when planning with UC Davis, everything you need is already here.

HSMAI Affordable Meetings: Long Beach

Friday June 4, 2010

In the next couple weeks three members from our marketing staff: Katrina Evans, Ana Kitchen, and Lina Layiktez, will be headed down to Long Beach to participate in HSMAI's (Hospitality Sales and Marketing Association International) Affordable Meetings tradeshow. In Long Beach, they will be able to participate in over 7 hours of educational sessions in which they'll be able to take part in over 20 relevant topics, access to marketing tools we'll be able to use in our department for the next year, and not to mention showcase UC Davis as one of California's premier event locations. The tradeshow will be held on the June 16-17, and if you're interested in participating as a vendor or event planner, click here for more information. If you're already planning on attending, we look forward to seeing you there! Make sure to stop by our booth and say hello!

Event Planning on Your Mobile

Friday April 16, 2010

Have you ever thought about managing an event on your mobile phone? Well Cheryl Lawson, owner of The Perfect Date, has developed an event planning application for Google's Android smartphones. Actually bringing two key applications in one package, the Event Planning tools application is actually a meeting space calculator, as well as an event budget calculator. Both components of the Event Planning tools application are very basic and consist of a mere plug-in strategy that will yield the event planner the numbers they need to get started with their event planning and coordination. Lawson explains in her article that although these applications have been around, in this day and age, their is a great convenience in having these specific applications on your mobile phone in order to get quick on the go results. To read more about Lawson's Event Planning application tools, or more about here event management and marketing firm, visit the hyperlinks above! Keep up the great work Cheryl and all those at The Perfect Date!

We want your feedback!

Hello all! Hope you all are enjoying the beginning of what looks to be a beautiful spring! At Conference and Event Services we are always looking for ways to improve our communication with you and we would like to ask you all out there what you would like to see us talk about more? What news do you want to hear? What specifically about our department do you want to know? As our clients, we want to know the best ways and best media to connect with you on. Please email aklong@ucdavis.edu with your thoughts and comments and we'll work to make our connection with all of you out there the best it can be. Thanks!

CES Marketing Team

O'Bon LLC

Tuesday March 23, 2010

Last week, our marketing team here at UC Davis Conference and Event Services were able to sample some of the great products presented us by O'Bon, and what great green products they have to offer! We sampled some of the numerous pencil and notepads that are made up of 100% recycled material. The pencils are quite sturdy and seem to last longer and stay better protected than regular wooden pencils, and the notepads are just as great as any notepad out there; however, these notepads being green, have a little bit of a leg up for being environmentally friendly! We'd like to encourage all of those in the community to try out O'Bon products as they are a great substitute to many products that you make already have! Don't forget to use a promotional code for 15% when purchasing online, just enter freakofriends in the promotional code field. Hope you all give O'Bon

Welcome Katrina Evans

Friday March 12, 2010

The Conference and Event Services Marketing team would like to welcome Katrina Evans to the team as our new Marketing Manager! Katrina is an alumna of UC Santa Cruz and graduate with a degree in Sociology and Journalism. Starting to work for UC Davis in 2006 in our department as a Registration Coordinator and she soon moved into an Event Coordinator position in 2008. Now as the Marketing Manager, she will supervise all marketing interns and will work side by side with our director on all marketing campaigns.

If she's not relaxing with her husband and two cats, Katrina enjoys shopping, reading, planning weddings and organizing her closet. If you're ever up visiting the office don't be forget to say hello and welcome Katrina!

Registration? We Can Do That for You Too.

Friday March 5, 2010

Usually when booking with other organizations, you are going to have to either handle registration yourself, or find another party to hand it for you- not with us! Here at UC Davis Conference and Event Services we have registration solutions that are convenient for any conference or event you may have. Our registration services include: conference web page, online registration and credit card processing, Printed materials, mailings online, and abstract submission acceptance. To say the least, we have you're basic registration needs covered, and we want you to take advantage of this great service! So the next time you're thinking about planning a conference or event and you have registration, you can check it off when booking with us. Call an event planner today and get your event going!

CES and Beyond: Kevin Ger

Friday March 5, 2010

At UC Davis Conference and Event Services we have quite a few highly skilled and motivated interns that prove to do great work for our department. As a team, it is important that we all work together, and with the help of our interns, we don't miss a beat.

One of our recent graduates, Kevin Ger, was a graphic designer for our department, and did a lot of great work for us during his time working in our department. He designed the materials for Plan Green 2009, and various other CES collateral material that we are still using today. If you're looking for someone with talent in the graphic designing area feel free to visit Kevin Ger's website at: http://www.middaystudio.com/. Congratulations to Kevin Ger for not only obtaining his degree from our great university, but for being a great employee with us!

Davis and the Surrounding Area

Friday February 26, 2010

While visiting UC Davis you will not only be able to travel through our exciting and homey community, but will have access to various other areas of Northern California; most of which not being longer than a two hour drive. From the San Francisco Bay Area, to the beautiful serene views of Lake Berryessa, we really encourage all of our clients to really venture out into the surround area because there is so much rich California culture at our backdoor. The San Francisco Golden Gate Bridge and the beautiful and tasty vineyards of Napa Valley, only around an hour away. Looking for snow and beautiful lakes? No problem, Lake Tahoe is just two hours away! With some many different climates and cultural diversity around, you wont be disappointed when planning an event at UC Davis. So what are you waiting for?! Plan today because at UC Davis, everything you need is arleady here.

Plan Green and EPE Tradeshow

Friday February 12, 2010

Hello everyone! This is just a friendly reminder that the 2nd annual Plan Green Conference and the 13th annual Event Planners Exchange (EPE) Vendor and Caterer Tradeshow will be this upcoming Tuesday, February 16. We are excited for yet another year for these two great events and expect a lot of great vendors, caterers, and event planners to be in attendance. We would also like to thank our sponsors: Gaia Hotel, UC Davis Transportation and Parking Services, and Screaming Squeegee. These three sponsors have given some great giveaways for the Plan Green Conference, so please say thank you when you see them at the EPE Tradeshow! So, until Tuesday, see you all at the conference and the tradeshow! Have a safe and relaxing three day weekend!

What Are You Doing After Your Conference?

Friday February 5th, 2010

Have time in between your conference or event? Or do you want to stick around in Davis after your event? Visit one of UC Davis's many on campus attractions! From the California Raptor Center to the Gorman Art Museum, or the Bohart Entomology Museum, there is something for you to see right on our beautiful. As we've said before, "everything you need is here," and we weren't just talking about event coordination and event management, there's things for you and your colleagues to do while you're not cooped up in a room listening to speakers or busy thinking about the direction of your company's sales plan. We want you to be able to relax and actually discover and see things you wouldn't be able to see anywhere else, and what a better way to do that than on a University of Calfornia campus? So the next time you book an event or conference with us, ask about the on campus attractions we have to offer, there's something for everyone!

You Need Athletic Facilities? We Have Those Too.

Friday January 29, 2010

With many of our athletic teams being NCAA Division I, it is only right that we have great facilities to match our team's great performances. From Aggie Football to Women's Water Polo, Men's Basketball to Women's Lacrosse, there is a facility that matches the caliber of these great young men and women.

Aggie Stadium, UC Davis's newest athletic facility, seats 11,000 spectators and is one of the premier stadiums in the Sacramento Valley. The Schaal Aquatic Center, with up to a 24 swimming lane capacity, once again providing the Sacramento Valley with another great athletic facility. So what does that mean for all you athletic event planners out there? Well, this means that our great facilities are here for you to use as well! Not only are these facilities here for your great UC Davis Aggie Athletics, but for your potential athletic events!

"Hosting youth sporting events on college campuses is a natural fit. The facilities are at your fingertips all within close proximity, dorms and dining facilities are added bonuses, and there's a strong base of event volunteers to be found in the student body. UC Davis is a beautiful setting for such events and the Campus Events and Visitor Services are a friendly and reliable group to work with." -Amanda Stokes, Sports Manager, Amateur Athletic Union

As Amanda said, "hosting youth sporting events on college campuses is a natural fit," so why look any further than UC Davis? With everything from the athletic facility that you need, to over night accomodation and dining facilities, we're you're one stop shop as an event planner. If you're interested in having an athletic event at UC Davis please call an event coordinator today! And remember: Everything you need is already here.

Have Your Special Event With Us!

Friday January 22, 2010

Interested in having a special event in Davis? Why not choose UC Davis as your one stop shop for your special event! With a variety of facilities and services, we can not only coordinate great conferences, but special celebrations as well. Many people have chose UC Davis as their place to have their wedding, award ceremony, or retirement parties. And there is no reason to be an alum of UC Davis either! Having your special event at UC Davis is just another way to become part of the Aggie family.

So the next time you are thinking about having a special event in the Sacramento Valley area, make sure to think UC Davis. We're here to help you make your event a success, and with everything you need already here, it's sure to be an event you'll truly remember!

One Stop Shop!

Tuesday January 12, 2010

When planning an event at UC Davis you are only going to have to make one stop to make sure your event is a success. We are an Association of Collegiate Conference and Events Directors-International certified one stop shop, and pride ourselves in delivering you convenient services at a university that has a variety of event planning options.

"The ACCED-I CCEP is designed to elevate professional standards, evaluate individual performance and to recognize those who have reached a very high level of achievement in conference and events management."

The ACCED-I has granted us their prestigious certification and we take it upon ourselves to maintain that high level of expectancy. As an event planner you will always have a lot on your plate, and as your event coordination team we need to alleviate some of that stress. With our one stop shop service, you won't have to worry about communicating with multiple departments on campus, or trying to find the right person to talk with about a certain situation--all you have to do is talk with us and we'll take care of it. You need audio/visual services? We'll take care of that. You need a list of approved caterers? We'll give you that list. Alcohol permits? We have those too. All you need to do as an event planner is present us with your plan, and we'll walk with you down the path toward a successful event!

So remember, UC Davis is your one stop shop university that can provide you services conveniently. You won't have to go the extra mile in order to have an event on our campus because we have everything you already need. So plan with UC Davis today, everything you need is already here.

Happy New Year

Happy New Year everyone! UC Davis Conference and Event Services would like to extend a very happy new year to you and best wishes to all of your future endeavors in the new decade we have finally reached! 2009 came and went, and it is now time for a new year packed with great services and event coordination from us once again! Please pay close attention to our facebook and twitter pages for frequent updates on facilities, upcoming events, and other activities going on in the community. In 2010, we are planning to do more giveaways and contests in order to give you, our clients, something to look forward to each an every week. We'd also like to thank all of you that have joined our Facebook page, and if you haven't please do! UC Davis Conference and Event Services. Once again happy new year and we'll be seeing all of you around!